Community Administration Officer

As the Community Administration Officer, you will be providing high-quality administrative, customer service and operational support across the Community Relations and Programs Department.

The role works across two teams, Events and Activations, and Commonwealth Home Support Program (CHSP) services, assisting in the delivery of community programs, events, projects and community initiatives through efficient administration, records management, financial processing, stakeholder communication and operational support. This role is a part-time (0.8 FTE), fixed term position for 3 months, with potential extension.

Here's what you will dive into:

• Provide administrative support across teams, including program bookings, client administration, documentation, data entry and correspondence. Providing back up for community event applications, venue bookings and related systems, including SpacetoCo.
• Support the planning and delivery of Council events, activations and programs through and on-the-day operational assistance, including set-up and pack-down.
• Monitor and respond to enquiries received through team in boxes and provide high-quality customer service.
• Prepare, file and distribute correspondence, records, resident notifications, agendas, meeting notes and other documentation.
• Process invoices, requisitions and customer request management (CRM) transactions
• Assist in registering new suppliers and maintaining current contractor and Work Health and Safety documentation.
• Update and maintain databases and assist with creating and collating survey data for programs and events.
• Maintain and update community noticeboards, poster distribution schedules and related promotional activities.
• Assist in monitoring updates to Council website content including venue webpages and program information.

What we offer

City of Prospect is committed to improving our internal culture.  We do this by offering our staff:

• Flexible work arrangements – From work from home days to the 0.8 FTE part-time hours, we work with you to ensure you have the flexibility you need.
• Professional growth – With a dedication to continuous improvement, upskilling and ongoing professional development, you’ll have real opportunities to advance your career while making a real impact on our beautiful community.
• Supportive team – Join an energetic team of dedicated professionals.
• Innovative culture – Be part of an organisation that thrives on innovation and energy, where your ideas are not only welcomed but encouraged.
• Community impact – Your work will directly impact our community, making a positive difference in the lives of our residents.

How to apply?

It's simple– show us your enthusiasm and expertise by submitting your application to Bianca, HR Officer at Human.resources@prospect.sa.gov.au.

For a confidential discussion about the opportunity, please don't hesitate to contact us on 8269 5355.

Due to the need to fill this position promptly, City of Prospect reserves the right to close applications without notice and prior to the advertised closing date should a suitable candidate be identified. Early applications are strongly encouraged!